Data Protection Policy
POLICY STATEMENT
FORRES AREA SOCCER 7s needs to collect and use certain types of information players and their Parents/Carers and others in order to operate efficiently and effectively. This personal data must be dealt with properly, whichever way it is collected, recorded or used, whether on paper, electronically, or recorded on other material. The lawful and correct treatment of personal data is very important in maintaining confidence with those with whom we deal, internally and externally.
The Club is committed to the principles and practices of data protection as laid out in the Data Protection Act 1998, subordinate and related legislation and codes of practice and other official guidance.
This policy will be achieved through appropriate management, and the strict application of criteria and controls. All persons having access to such material will follow good data protection practice and must handle personal data responsibly.
OBTAINING AND USE – FAIR PROCESSING CODE Persons supplying personal data to be held by FORRES AREA SOCCER 7s must be made aware of the purposes for which it is to be held and used. Only personal data that is really needed should be obtained. Where the club seeks personal data, they should ensure that the person from whom the information is requested knows the purpose for which the information is required, including any non-obvious but possible use (for example as part of promotional material). Access to personal Data will be restricted to authorised individuals. It follows that authorised individuals using information provided by FORRES AREA SOCCER 7s , can only do so in connection with their work with FORRES AREA SOCCER 7s . Such individuals will have been subject to FORRES AREA SOCCER 7s vetting systems and will have a responsibility to ensure that the information is retained securely and used appropriately. No disclosure of personal data must be made to another party without the express authority of FORRES AREA SOCCER 7s
ACCURACY OF INFORMATION It is the responsibility of all persons who receives or holds information to ensure, so far as it is possible, that it is accurate, valid and up-to-date. FORRES AREA SOCCER 7s authorised individuals are required to satisfy themselves that this is so. Where it appears that the information may be inaccurate, the matter must be reported and rectified as soon as possible. The Data Protection Act requires that personal data shall not be kept for longer than is necessary for its purpose. Therefore cancellations of membership, amendments and deletions should be carried out as a matter or priority. Particular attention should be paid to ensure that Data held on persons no longer with FORRES AREA SOCCER 7s are expunged at the first available opportunity.
INDIVIDUALS RIGHTS General The Act gives all data subjects certain legal rights. These rights in some circumstances are enforceable by the court system. Subject Access Right Data subjects have the right to know what data is held about them and to see the data in intelligible form. Any such request should be addressed to the FORRES AREA SOCCER 7s secretary and must be responded to as soon as reasonably practicable. Liabilities Each individual having access to personal data is personally liable if they act outside of this policy without the consent of FORRES AREA SOCCER 7s Failure to comply with this policy or relevant legislation could result in criminal, civil or internal disciplinary action. Criminal, civil or disciplinary action may lead to imprisonment, fine or other punishment. Personal data processed by FORRES AREA SOCCER 7s must only be collected, stored or used for its stated purpose.
Signed: Graeme Ferguson Date: 28th February 2012