Securing Disclosure Policy
In accordance with the Scottish Executive Code of Practice, for registered persons and other recipients of Disclosure information, the Forres Area Soccer Sevens will ensure the following practice:
A) Disclosures will only be requested when necessary and the information provided on a disclosure certificate will only be used for club recruitment purposes.
B) The Forres Area Soccer Sevens will ensure that an individual’s consent is given before seeking a disclosure, and will seek their consent before using disclosure information for any purpose other than recruitment.
C) Disclosure information will only be shared with those authorised to see it in the course of their duties.
D) Where additional disclosure information is provided to the Forres Area Soccer Sevens and not to the disclosure applicant, the Forres Area Soccer Sevens will not disclose this information to the volunteer, but will inform them of the fact that additional information has been provided, should this information affect the voluntary recruitment decision.
E) Disclosure information will be stored in a locked non-portable container for a maximum of 6 months. Only those authorised to see this information in the course of their duties will have access to the container. Namely the club secretary, chairperson, vice-chairperson and treasurer.
F) Disclosure information will be destroyed by shredding.
G) No image or photocopy of the disclosure information will be made, however the following details will be retained –
1. Date of issue of disclosure.
2. Name of subject
3. Disclosure type
4. Position for which disclosure was requested
5. Unique reference number of disclosure
6. Volunteer recruitment decision taken
H) The Forres Area Soccer Sevens will ensure that all volunteers with access to Disclosure information are aware of this policy and have received relevant training and support.
I) The Forres Area Soccer Sevens undertake to make a copy of this policy Available to any volunteer wishing to join the club, that requires a disclosure.